If you think that moving houses is much more complicated than relocating offices, then think again. Office moves can be much more complicated and expensive than you think. Aside from the office responsibilities, your team has to sort and pack all your office equipment and furniture, and that is where the challenge comes from.
But moving offices shouldn’t be stressful and complicated. You can hire the services of a specialised company or organise a move alone. The choice is yours. If you plan to move alone, then you will have to give it a lot of time and effort. On the other hand, with the help of a professional moving company, you can just relax.
Here are some of the best practices you can follow when moving offices.
Make a List of All Items You Want to Move
First of all, you have to make a list of all items in your office that you want to move. This will allow you to make an inventory of all items, and that will give you a better idea of how much it will cost. Aside from that, arranging everything that you want to move will also take a lot of your time and effort, and this will help you prioritise all your tasks.
It is important that you label the boxes that contain fragile items. This will ensure that you will handle them with care and that you won’t allow anyone to move them using heavy equipment.
Declutter Your Office Space
Another good practice you can adapt when moving offices is decluttering your office. This will give you a lot of room to move around. You should also try to move everything to one area so that you won’t have to move a lot of furniture and equipment twice.
This is a good practice because it will give you a clearer vision of the space you want to use in your next office and will help you decide which things to keep and which ones to eliminate.
Communicate With Customers and Vendors
When relocating your office, it is also important for you to communicate with customers and vendors about your office move as well as your new address. You can do this through your website, or you can send them a letter or via email. You can also post your new office address in the company’s lobby or on the door.
You may also want to send out a newsletter or a postcard to your customers to let them know about your office move. If you have a phone system, then you can also use it to inform customers about your new office address.
Ensure That All Paperworks Are Filed and Secured
The main aim behind any office move is to ensure that all your paperwork and files are in order. And this should never be rushed.
Before the actual move, you have to ensure that all paperwork, files and papers are properly filed and secured. You have to determine a file system that will be easy to use. This will ensure that you know where every file that you need is.
Aside from that, you have to also keep backup copies of all important documents. This will give you security, especially if your office is damaged or even destroyed during the move.
Hire the Best Removal Company
Make sure to hire the best removal company to make your move less stressful and less complicated.
The best thing about moving companies is that you don’t have to identify and separate your items and then pack and load them yourself. Instead, they will do a complete check of the items, load and pack your items, and transport them to your new office.
Aside from that, they will also load the items back to your new office and unload them. This is why it is best that you hire the services of a professional moving company.
Conclusion
Relocating your office can be more stressful and complicated than moving your house. This is why you should take the time when organising the move. Make sure that you communicate with your employees and allow them to understand how important it is that they are ready and prepared for the office move.
Braithwaites Removals is a team of movers in Blackpool that provides a range of services you can count on, from removal to relocation services. Let us make your office move easier and less stressful. Contact us to get started!
